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Executive Assistant

Location:Philadelphia, PA
Employment Type:Full Time
Duties:
  • Provides administrative support for manager and/or unit. Acts as liaison between manager and unit staff/in-house staff and outside customers/vendors, etc. to expedite completion of projects, disseminate information, etc. 
  • Provides general administrative support: opens/sorts mail, screen calls, greet visitors, drafts correspondences, independently handles routine correspondence, prepares documents requiring multiple office technology and software applications. Schedules meetings/travel support: Keeps calendars, arranges meetings, presentations, conferences. Prepared agendas.   
    Builds/maintains databases, requiring the organizing and preparing of reports and documents requiring integration of several data sources, technology and software applications. 
  • Independently researches complex information requests, prepares status reports, analyzes and summarized data. May communicate by phone/in writing to answer inquiries and resolve problems.
  • Tracks/complies budgets, materials. Assists in planning, developing procedures, etc.
  • Performs other duties and participates in projects as necessary and appropriate.
Qualifications:
  • Excellent planning, organizational and problem-solving skills.
  • Excellent interpersonal communication skills for dealing with all levels of internal/external staff/contacts/clients/committee members/vendors, etc. Positive attitude for supporting team.
  • Flexibility, resourcefulness and the ability to multi-task.
  • Excellent written communication skills (grammar, punctuation, spelling).
  • Proficiency in MS Office applications.
  • Minimum of 1 year experience
  • High school graduation or equivalent


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